98 TOWARDS THE FUTURE OF SUSTAINABLE EXPORTS A total of 29 audits have been conducted through both on-site visits and online methods, as follows: 1. Compliance Audits Overseas & Regional MATRADE Commissioner Offices The unit conducted 29 compliance audits on 29 MATRADE Commissioner Offices, which were in London, Milan, Los Angeles, New York, Almaty, Moscow, Lagos, Johannesburg, Warsaw, Jeddah, Manila, Chennai, Mumbai, Istanbul, Dubai, Ho Chi Minh City, Bangkok, Yangon, Frankfurt, Rotterdam, Miami, Mexico City, Chengdu, Jakarta, East Region, North Region, South Region, Sabah, and Sarawak. Head Office • MATRADE Vehicle Management • MATRADE Corporate Card Management 2. Performance Audits • eTRADE RMK-11 Project Management • Farnborough International Airshow Exhibition, United Kingdom 3. Procurement Audits Management of Direct Purchase Procurement The members of the Audit and Risk Management Committee are as follows: Chairman: • YBhg. Dato’ Mohammad Medan Abdullah Members: • YBhg. Datuk Dr. Zunika Mohamed • YBrs. Pn. Rina Neoh Siew Lian The Internal Audit Unit was allocated RM50,000 for conducting audits in 2022. Audits on risk and Environmental, Social, and Governance (ESG) elements were as follows: 1. 50% reduction in audit material printing. 2. 70% reduction in colour printing. 3. Cost-saving elements incorporated in audit findings reports. 4. Online examination of documents submitted via bubble link by TC office. 5. Conducting Audit and Risk Management Committee (JKAPR) meetings online. 6. Online audits of 29 TC/Regional offices in 2022. To ensure the unit’s independence, officers in the Internal Audit Unit MUST NOT: • directly participate in activities or operations that they audit to enable objectivity; • be assigned executive duties, establish any procedures, prepare or keep records, or conduct any activities; • attend meetings or be involved in procurement-related activities or funds at MATRADE, even as an observer. AUDIT ACTIVITIES RM50 million allocation 34 AUDITS COMPLIANCE 32 (24) BPEAP • Overseas TC Offices (5) BTPD • Regional Offices (3) BKP -HQ • Office Vehicles • Corporate Charge Cards • Direct Purchase Procurement PERFORMANCE 2 (1) BTPD - HQ • eTRADE RMK-11 Project Management (1) BPEAP - HQ • Farnborough International Airshow 3 DIVISIONS • Export Promotion & Market Access Division (BPEAP) • Transformation & Digital Trade Division (BTPD) • Management Services Division (BKP) 279 FINDINGS • 9% Performance Audits • 91% Compliance Audits 68 ADDRESSED • 24% of total findings • 13% of Performance Audits • 87% of compliance Audits ESG ELEMENTS IN AUDITS 505 reduction in printing of document audit material. 70% reduction in colour printing. Cost-saving elements incorporated in audit findings reports. Online examination of documents submitted via bubble link by TC office. Conducting Audit and Risk Management Committee (JKAPR) meetings online. Online audits of 29 TC/Regional offices. FOKUS UTAMA HIGH RISK, HIGH IMPACT • Procurement Management • Contract Renewal Services • Insurance Renewal • Payments - Comprehensive Supporting Documents UAD - WAY FORWARD • Self Assessment - Circular before audit • Awareness - Pre-posting comprehension test Course for Outgoing TC/ATC • Collaboration between MITI’s UAD and Agencies (MATRADE, MIDA & MPC) • Audit Charter developed and standardised for all MITI agencies SAVINGS RM76,191 annually involving 9 offices DIRECT PURCHASE Expenditures to be optimised RM14,700 MAIN FOCUS PLANNED OFFICES Accumulated savings of RM79,191 from the 2022 audits based on Treasury Circular PB3.1 - Guidelines on Public Expenditure Savings, conducted as follows: 29 IMPLEMENTED SAVINGS PER YEAR RM79,191 OFFICES INVOLVED OFFICES 29 OFFICES 9
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